How to Write Any Email in 30 Seconds With AI
- Paul Joffe
- 9 hours ago
- 3 min read
You've been staring at a blank email for ten minutes. You know what you want to say. You just can't figure out how to say it. Too formal? Too casual? Too short? Too long? So you either overthink it for another five minutes — or you send something you're not quite happy with.
There's a better way. AI writes emails. Really well. In seconds. All you have to do is describe what you need — and it handles the rest.
Step 1: Open ChatGPT or Claude (Both Free)
Go to ChatGPT or Claude — both are free to use. You don't need to sign up for anything fancy. A free account gets you everything you need for this.
Step 2: Use This Prompt
Don't overthink the prompt. Just tell AI what you'd tell a friend who's a great writer. Here's the formula:
"Write a [tone: professional/friendly/firm] email to [who you're emailing] about [the situation]. I want to [your goal]. Keep it [short and direct / warm and personal / formal and clear]."
That's it. Fill in the brackets with your specifics. AI does the rest.
Real Examples You Can Steal
Here are prompts for situations most of us hit every week:
Following up on a job application:
"Write a brief, friendly follow-up email to a hiring manager. I applied for a marketing coordinator role two weeks ago and haven't heard back. I want to express continued interest without being pushy."
Asking your landlord to fix something:
"Write a firm but polite email to my landlord asking them to fix a leaking faucet in the kitchen that I've already mentioned twice. I want it resolved within the week."
Declining a meeting professionally:
"Write a brief, professional email declining a meeting request. I'm unavailable that week but want to leave the door open for another time."
Step 3: Tweak in Seconds
The first draft is almost always 90% there. If something sounds off, just say so:
"Make it a little warmer." Or: "Cut it in half." Or: "Add a line asking them to confirm by Friday."
AI edits instantly. You keep tweaking until it feels right. The whole process — prompt, draft, tweak, copy, send — takes under a minute.
Beyond Emails: What Else AI Writes in Seconds
Once you realize how fast this works, you'll start using it everywhere:
Text messages you don't know how to word ("how do I tell my friend I can't make it?")
Complaint letters to airlines, hotels, or insurance companies
Thank-you notes after interviews or favors
Tricky performance reviews or feedback for your team
LinkedIn messages to people you're trying to connect with
Awkward neighbor or HOA situations — written diplomatically
Customer reviews that say more than just "great service"
What You Save
Time
The average person spends 2.5 hours per day on email. Even cutting 30 minutes off that — on drafting and rewording — adds up to 10+ hours a month back in your life. What would you do with that?
Mental Energy
Writing is cognitively expensive. Especially emotionally charged emails — conflicts, negotiations, sensitive situations. AI takes the mental load off. You still own the message; you just don't have to agonize over every word.
Headaches
No more sending an email and immediately thinking "I should have said it differently." AI gives you multiple angles — you pick the one that feels right. Less regret, better outcomes.
Tools to Use
ChatGPT (chat.openai.com) — free, fast, great for all email types
Claude (claude.ai) — free, writes naturally and matches your tone well
Gemini (gemini.google.com) — free, integrates with Gmail if you use Google Workspace
Tip: Paste your rough draft and ask AI to polish it — sometimes even faster
The Tap In Takeaway
You don't need to be a good writer to send great emails. You just need to know what you want to say — AI handles how to say it. That's the shift. Tell it the situation, tell it the goal, get a great draft in seconds.
For 25 more tips like this — covering home, health, finance, career, and more — grab the Tap In book on Amazon. Practical AI for real people. No tech background required.
Comments